{"id":220,"date":"2023-07-28T09:32:49","date_gmt":"2023-07-28T09:32:49","guid":{"rendered":"https:\/\/clients.evostudio.ro\/encorsa\/?page_id=220"},"modified":"2023-11-07T11:13:00","modified_gmt":"2023-11-07T11:13:00","slug":"managementul-facturilor-achizitii","status":"publish","type":"page","link":"https:\/\/encorsa.ro\/?page_id=220","title":{"rendered":"Managementul facturilor de achizi\u021bii"},"content":{"rendered":"<p>Un sistem de gestionare a documentelor \u00een format electronic bine implementat permite \u00eenregistrarea \u0219i procesarea corect\u0103 a tuturor tipurilor de facturi de achizi\u021bie, inclusiv a celor de servicii \u0219i materiale, precum \u0219i modific\u0103ri operative de valori \u0219i cantit\u0103\u021bi.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Flux de lucru pentru aprobare facturi<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Un model uzual de flux de lucru al facturii achizi\u021bie \u00een WEBCON BPS con\u021bine urm\u0103toarele etape:<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>\u00eenregistrarea \u0219i scanarea facturii de achizi\u021bie primite;<\/li>\n<li>selectarea de\u021bin\u0103torului documentului \u00een cadrul companiei;<\/li>\n<li>dac\u0103 este posibil, verificarea automat\u0103 sau manual\u0103 a facturii asigur\u00e2ndu-se c\u0103 a fost emis\u0103 \u00een mod legitim, urmat\u0103 de asocierea acesteia cu un document de comand\u0103;<\/li>\n<li>aprobarea facturii efectuat\u0103 \u00een conformitate cu procedura de acceptare (inclusiv sumele limit\u0103 de acceptare);<\/li>\n<li>alocarea financiar \u2013 contabil\u0103 (conform conturilor analitice);<\/li>\n<li>alocarea controlului facturilor (pe baza m\u0103surilor analitice);<\/li>\n<li>verificarea \u00eenainte de introducerea definitiv\u0103 a facturii \u00een sistemul de contabilitate financiar\u0103.<\/li>\n<\/ul>\n<p>Modelul de mai sus poate fi dezvoltat \u0219i modificat \u00een etapele de implementare \u0219i apoi administrare a procesului sau atunci c\u00e2nd sunt implementate modific\u0103ri \u00een procedurile de flux de lucru.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-841\" src=\"https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/1.invoice-registration.webp\" alt=\"\" width=\"1600\" height=\"900\" srcset=\"https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/1.invoice-registration.webp 1600w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/1.invoice-registration-300x169.webp 300w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/1.invoice-registration-1024x576.webp 1024w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/1.invoice-registration-768x432.webp 768w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/1.invoice-registration-1536x864.webp 1536w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Beneficii cheie pentru afaceri<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Principalele avantaje comerciale asociate cu implementarea fluxului de lucru al facturii electronice de achizi\u021bie bazat pe WEBCON BPS sunt:<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>reducerea timpului petrecut de un singur angajat la procesarea facturilor de achizi\u021bie;<\/li>\n<li>eficientizarea \u00eenregistr\u0103rii \u0219i a logisticii documentelor \u00een cadrul companiei: documentele sunt verificate electronic, aprobate \u0219i alocate iar circula\u021bia fizic\u0103 a documentelor este eliminat\u0103;<\/li>\n<li>monitorizarea execu\u021biei etapelor individuale ale fluxului, cu alerte sau escaladare automat\u0103 (direc\u021bionarea activit\u0103\u021bii c\u0103tre un nivel superior) dac\u0103 termenele sunt dep\u0103\u0219ite;<\/li>\n<li>punerea \u00een aplicare a procedurilor de aprobare a cheltuielilor, inclusiv implementarea aprob\u0103rii condi\u021bionate (de exemplu, atunci c\u00e2nd este dep\u0103\u0219it plafonul limit\u0103 sau bugetul alocat unei unit\u0103\u021bi organiza\u021bionale \u00eentr-o anumit\u0103 perioad\u0103);<\/li>\n<li>punerea \u00een aplicare a procedurilor de repartizare a documentelor (atribuirea bazat\u0103 pe procedurile utilizate de c\u0103tre companie ajut\u0103 utilizatorul s\u0103 proceseze documentul asigur\u00e2nd distribuirea mai clar\u0103 a responsabilit\u0103\u021bii \u00een pa\u0219i consecutivi ai fluxului \u0219i transparen\u021b\u0103 deplin\u0103 a procesului de aprobare \u0219i atribuire);<\/li>\n<li>posibilitatea de a analiza performan\u021ba sistemului, etapele individuale \u0219i persoanele implicate, ceea ce permite eliminarea eventualelor blocaje, \u00eembun\u0103t\u0103\u021bind \u00een acela\u0219i timp eficien\u021ba procesului.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Integrare cu sisteme dedicate ale companiei<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Integrarea corect\u0103 cu sistemele dedicate ale companiei permite folosirea dic\u021bionarelor \u0219i nomenclatoarelor utilizate de aceste sisteme \u00een procesele de \u00eenregistrare \u0219i alocare a facturilor. Astfel, un document nou \u00eenregistrat este asociat automat cu un client din baza ERP (sau CRM), iar m\u0103sur\u0103torile analitice utilizeaz\u0103 dic\u021bionarul centrului de costuri sau un alt dic\u021bionar similar cu cel al sistemului financiar de contabilitate.<\/p>\n<p>&nbsp;<\/p>\n<p>\u00cen etapa final\u0103 a fluxului de lucru al facturii de achizi\u021bie, documentul este introdus \u00een ERP sau sistemul de contabilitate financiar\u0103. WEBCON BPS ofer\u0103 integrarea cu orice sistem de tranzac\u021bii la nivelul unei interfe\u021be de programare (API) furnizate de sistem (de exemplu, ca un serviciu web).<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-842\" src=\"https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/2.invoice-form-1.webp\" alt=\"\" width=\"1600\" height=\"900\" srcset=\"https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/2.invoice-form-1.webp 1600w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/2.invoice-form-1-300x169.webp 300w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/2.invoice-form-1-1024x576.webp 1024w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/2.invoice-form-1-768x432.webp 768w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/2.invoice-form-1-1536x864.webp 1536w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>\u00cenregistrare automat\u0103 a facturii<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Experien\u021ba ENCORSA al\u0103turi de WEBCON arat\u0103 c\u0103, de multe ori, \u00eenregistrarea manual\u0103 a documentelor pe suport de h\u00e2rtie este mai eficient\u0103. \u00cen urm\u0103toarea etap\u0103 documentul de h\u00e2rtie este scanat, ata\u0219at la versiunea sa electronic\u0103 \u0219i pus la dispozi\u021bie pentru vizualizare \u00een etapele ulterioare ale fluxului de lucru al facturii de achizi\u021bie.<\/p>\n<p>&nbsp;<\/p>\n<p>Cu toate acestea, \u00een anumite condi\u021bii, este mai ieftin \u0219i mai rapid s\u0103 fie scanate mai \u00eent\u00e2i documentele \u0219i apoi s\u0103 fie completate automat c\u00e2mpurile (pe baza OCR). Acest lucru se \u00eent\u00e2mpl\u0103 atunci c\u00e2nd:<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>multe documente sunt \u00eenregistrate \u00een zilele aglomerate ale lunii, \u00een timp ce uzual, sunt \u00eenregistrare foarte pu\u021bine; astfel, la contabilitate este contraproductiv s\u0103 angajezi un num\u0103r mare de oameni care s\u0103 se ocupe doar de \u00eenregistr\u0103ri la sf\u00e2r\u0219itul lunii;<\/li>\n<li>un singur furnizor emite un num\u0103r relativ mare de documente de \u00eenregistrat; pentru a eficientiza procesul, se pot crea \u0219abloane OCR sau se poate trece la un schimb electronic de date (EDI).<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-843\" src=\"https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/ocr_big.webp\" alt=\"\" width=\"1600\" height=\"900\" srcset=\"https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/ocr_big.webp 1600w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/ocr_big-300x169.webp 300w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/ocr_big-1024x576.webp 1024w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/ocr_big-768x432.webp 768w, https:\/\/encorsa.ro\/wp-content\/uploads\/2023\/09\/ocr_big-1536x864.webp 1536w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Caracteristicile principale ale platformei WEBCON BPS<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>\u00cen contextul gestion\u0103rii fluxurilor de facturi, caracteristicile de baz\u0103 WEBCON BPS includ:<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>suport pentru coduri de bare \u0219i scaner (inclusiv OCR);<\/li>\n<li>posibilitatea de a modela orice activitate din fluxul de lucru al facturii, inclusiv aloc\u0103ri pe niveluri multiple ce implic\u0103 analiza structurii de conturi, descrieri analitice, CAPEX, OPEX, etc.;<\/li>\n<li>posibilitatea de a modela orice flux de lucru de aprobare a facturii, inclusiv un flux de lucru condi\u021bionat pe mai multe niveluri, \u021bin\u00e2nd cont de parametrii facturii (de exemplu, sume limit\u0103, categorii de costuri etc.);<\/li>\n<li>gestionarea eficient\u0103 a schimb\u0103rilor de personal, inclusiv inlocuirile temporare, \u0219i posibilitatea deleg\u0103rii sarcinilor;<\/li>\n<li>posibilitatea de a modifica fluxurile de lucru existente \u00een cazul \u00een care cerin\u021bele de business se schimb\u0103, inclusiv datorit\u0103 modific\u0103rilor aduse departamentului IT;<\/li>\n<li>monitorizarea complet\u0103 a facturilor \u00eenregistrate \u0219i procesate, inclusiv istoricul aprob\u0103rilor \u0219i modific\u0103rilor implementate;<\/li>\n<li>generarea de alerte automate cu privire la datele scaden\u021belor viitoare;<\/li>\n<li>raportarea proceselor, inclusiv identificarea blocajelor;<\/li>\n<li>integrarea cu sistemele IT existente pentru a utiliza dic\u021bionarele lor (de exemplu, dic\u021bionarul furnizorilor externi din ERP) \u0219i \u00eenregistrarea facturilor de achizi\u021bie \u00een sistemul ERP;<\/li>\n<li>manipularea unor volume mari de date \u0219i a unui num\u0103r mare de angaja\u021bi.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Un sistem de gestionare a documentelor \u00een format electronic bine implementat permite \u00eenregistrarea \u0219i procesarea corect\u0103 a tuturor tipurilor de facturi de achizi\u021bie, inclusiv a celor de servicii \u0219i materiale, precum \u0219i modific\u0103ri operative de valori \u0219i cantit\u0103\u021bi. &nbsp; &nbsp; Flux de lucru pentru aprobare facturi &nbsp; Un model uzual de flux de lucru al [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-flux.php","meta":{"footnotes":""},"class_list":["post-220","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Managementul facturilor de achizi\u021bii - Encorsa<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/encorsa.ro\/?page_id=220\" \/>\n<meta property=\"og:locale\" content=\"ro_RO\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Managementul facturilor de achizi\u021bii - Encorsa\" \/>\n<meta property=\"og:description\" content=\"Un sistem de gestionare a documentelor \u00een format electronic bine implementat permite \u00eenregistrarea \u0219i procesarea corect\u0103 a tuturor tipurilor de facturi de achizi\u021bie, inclusiv a celor de servicii \u0219i materiale, precum \u0219i modific\u0103ri operative de valori \u0219i cantit\u0103\u021bi. &nbsp; 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